Procurement Specialist: duties, job description, education, requirements, resume

Find a suitable job for yourself todaynot easy. After all, it should not only help to support themselves and their families, but also to be realized as a professional in their field. And most of the applicants who want to find a job officially expect to receive a full social package and related benefits. Among the available vacancies, a specialist in procurement is often found. What are these employees doing? At what enterprises do they need? What duties should this specialist perform? Is it necessary to get a full-fledged higher education or to take a course? The procurement specialist is a popular vacancy today. Therefore, later in the article, the answers to the above questions will be considered.

The essence of the document

What is the job descriptionProcurement Specialist? This is a special internal document of a certain organization, which clearly and clearly outlines the basic requirements for the applicant for the position, describes the range of all his professional duties, as well as the official rights, the framework that determines the degree of his responsibility for negligently performed work. Its availability is mandatory in any enterprise where there is a position of "procurement specialist". The duties of the employee must be properly defined in order for his function to be realized in the company as expected. What is the last?

Functions of a specialist

Despite the fact that the post in questionappeared relatively recently, the professional standard "Procurement Specialist" is fully formed and contains strict requirements. After all, such employees were required earlier. For example, similar professional functions were performed by employees enlisted in the staff of enterprises and production organizations. Then such a post had a different name: an engineer for material and technical support.

So, what does the work"Procurement Specialist"? To put it briefly, without revealing to the reader numerous nuances of professional duties that reflect the characteristics of work and production of a particular company, the main task of such a staff member is to permanently provide the organization with any necessary materials or goods.

The general function, which reflects the professional standard"Procurement Specialist" (namely, providing the company with the necessary material goods for its adequate functioning), among other things, includes a sufficiently large number of indirect duties, such as an analysis of the actual quality ratio of the products offered by suppliers and its market value .

Purpose and structure

It is the job description, as it is alreadymentioned above, is one of the two main documents (the second is the labor contract concluded with the employee), which determine what the procurement specialist should perform in the course of his labor activity. The formation of this document is a top priority for management, because, according to current legislation, an employee can not perform any duties other than those that were clearly described in the contract that he entered into in the process of employment. And this document, as a rule, makes a reference in the indicated place, urging you to turn to the job description. That is why many specialists pay such attention to it.

How the job description should look likethe specialist in question? It is important that it be drawn up according to the standards and forms that are adopted in the region. So, the document in question should be compiled in such a way that it necessarily contains the following sections:

• The first section is fully devoted to data onagreeing and approving directly the text of this document. To do this, all those who participated in these processes must register this fact by putting their personal signatures with their transcripts, and also indicate the relevant dates. In the coordination, as a rule, the legal department, the personnel department, and also directly that division to which the certain employee will concern will participate.
• In the next section, you must list allcurrent requirements for the candidate for the position in question. They should describe in detail the required education, knowledge and practical skills, necessary work experience, as well as age and other characteristics that may relate to this particular position. In addition, a complete list of all documentation (including both domestic acts of the company and statutory acts of national importance) should be provided, with which the new employee will need to carefully read. And also the section in question describes the place of the position in the total staffing table, the procedure and conditions for accepting a candidate for a job, the firing mechanism or the replacement of an employee for the time of his long-term absence. It is important to indicate the immediate boss of the new employee.
• In the main section of the instruction in questionit is necessary to list everything that is expected from the employee during his professional activity (all his job duties, as well as rights). The more accurately described the duties of a specialist in the instruction, the more likely that the work will be performed correctly, which will benefit the enterprise. Rights are inextricably linked with duties. As a rule, they are referred to: the right to decent working conditions; the right to receive data necessary for the performance of their duties; the right to propose activities designed to improve the work process.
• In the last section, it is usually a question of what kind of responsibility the employee will incur if he does his improperly performing his professional duties.

Features of the document

What defines the terms of reference that haveProcurement Specialist? 44-FZ, or the Federal Law, which reflects the current requirements of the law. According to him, the document in question has much in common with the job description of the procurement specialist. However, there are a number of differences that distinguish the position of "procurement specialist". The duties of these two employees are not identical. Know these differences is especially necessary for the employees and management of large enterprises, which, as a rule, envisage the presence of two of these posts.

That is why even before the final formationit is important to properly understand the basic requirements for candidates. So, it is necessary to know what the qualification of the procurement specialist should be, and also how to distinguish the duties of these employees.

Practice shows that the responsibilities of theThe worker who is engaged in purchases, essentially is more, than at that which is engaged in supply. In the job hierarchy, the first position is significantly higher than the second. Similarly, the level of wages differs. That is why it would be logical that the requirements for the candidate for the post "procurement specialist", whose duties are significantly more significant, were much higher and more stringent. This should be taken into account when drafting job descriptions. Resume a procurement specialist (or rather, a candidate for this position) can make a successful decision only if he knows in advance the standard requirements for the applicant.

Similarly, professional dutiesstaff should also be clearly delineated. This will help to establish a harmonious interaction both between the experts themselves and between the whole departments that are in their subordination.

Requirements for the purchasing specialist

Specificity of a particular profession determines the numberSpecial requirements specific to a particular profession, which are presented to candidates for the position. And in the area under consideration, there are also certain criteria. The purchasing specialist is selected based on the available skills and knowledge. So, the candidate should:

• have an analytical mind;
• be able to make decisions even in conditions of constant stress and bear full personal responsibility for their results;
• be able to handle large amounts of information and correctly maintain current documentation;
• have the skills to conduct business negotiations in order to reach the desired result for the company;
• clearly understand how the customs work is organized and how the transport companies function;
• be a confident user of a personal computer, and be able to use all the programs necessary for the performance of professional functions.

Among other things, any employer has the rightto formulate other requirements that are necessary to ensure that the work is performed qualitatively. The purchasing specialist is an important part of the company's success. For example, if a company is engaged in foreign economic activities, then such an employee may require knowledge of foreign languages. Therefore, it is important to compose your resume competently. A purchasing specialist is a position that allows many to realize their abilities brightly. For this, it's worth taking a chance.

Rights

The duties of a specialist in public procurement will be discussed further, and now it is important to understand what rights he has.

• To take the initiative in the field of makinga variety of proposals that could improve or facilitate the development of a work process that relates solely to the performance of this function by the employee.
• To require from his immediate supervisor absolute assistance in issues related to the implementation of the rights or duties of the employee.
• Require management of the company to providedepartment with all necessary organizational and technical conditions, as well as timely compilation and processing of working documents and reports that are necessary for the employee to realize his professional duties.
• To establish the relationship between unitscompanies and certain units of some third-party organizations that are necessary to deal promptly with emerging procurement issues that are invariably within the purview of the chief purchasing manager.

A responsibility

What does the lead procurement specialist include in his terms of reference?

• Monitoring and ensuring the implementation of the procurement plan for each month.
• Administrative responsibility for disclosuresecret information that the company's internal documents define as a corporate secret, and which is officially the property of a particular enterprise.
• Personal execution of all existing internal regulations, as well as compliance with discipline standards.
• The implementation of procurement transactions, as well as the conclusion of relevant contracts with a variety of organizations or individuals, if required.
• Fulfillment of fire safety and safety regulations, in order not to cause any harm to the company's employees or their tangible property.
• Careful execution of all received instructions, instructions, orders, instructions, orders of the immediate superior, and also the general director of the firm.
• Responsibility for inflicting or facilitating the infliction of both material damage and direct damage to the business reputation of the company.
• Responsibility for neglect of their own official duties, which determines the current instruction, as well as the current legislative acts of the Russian Federation.

Working conditions

What the job description tellsProcurement Specialist on the conditions of work under which this employee must work? The mode of employment of a person who occupies the position in question at the company is determined by the rules of the internal labor regulations specially written for the individual enterprise, as well as the contract that is concluded with new employees in the process of employment. Among other things, these conditions require the need to periodically leave for business trips to perform job assignments.

The order of acquaintance with the job description

Conclusion of the employment contract, which,in fact, marks the moment of employment, is an ideal time for the future employee to carefully study what is the responsibility of the procurement specialist, that is, he has read the job description. How to record the fact that the employee was provided with all the necessary information? There are several ways. Among them are the following:

• personal signature (and its decoding), as well as the date,which show that the procurement specialist has already carefully studied his duties and is ready to confirm this; is put in a special magazine, which is specially designed for these purposes;
• a separate note that the employeeis informed to the full, which is certified by the personal signature of the individual employee directly under the text of the job description itself, designed to familiarize each new candidate;
• A similar mark, also certified by a signature anddate, which is placed under the text of an individual job description, personally prepared for an individual employee, which is subsequently attached to his personal case, established at the enterprise.

Conclusion

A procurement specialist is a special employeean enterprise that deals with the fact that it carries out and controls the process of supplying the company with goods necessary for its production activities, all kinds of materials, various raw materials. This employee also prepares and verifies all reporting documents that are relevant to his direct responsibilities. Among other things, the specialist in question should have developed analytical thinking and good communication skills in order to be able to correctly assess the profitability of the proposed transaction and competently negotiate with suppliers.

It is equally important to know in practice howshould check the product for compliance with the declared quality criteria. Such an expert should be able to handle a personal computer and have a high level of computer programs that he will need in the course of performing his basic job duties; make important decisions in a short time, even under pressure and under constant stress, because the success of the entire enterprise directly depends on their effectiveness; process large amounts of information in a timely manner and draw appropriate conclusions; to be perfectly guided in actual conditions of functioning of customs, and also in features of work of separate transport companies with which the given organization co-operates. These employees must understand the basic subtleties of choosing the necessary materials, understand how they should be transported, and store so that they do not lose their useful properties and presentation. There is also a desirable, and sometimes an indispensable condition, the existence of certain experience in the field of procurement. Usually active and energetic people take this position. It is these candidates who have the chances that they will occupy this vacancy.

If you are thinking about how to work in theAs a purchasing specialist, it is important to start with a typical job description (a standard document that accurately defines the rights, duties and responsibilities of a particular employee). This will help familiarize yourself with the upcoming work conditions and find out in advance all its subtleties. So you can understand, whether it is necessary to continue the attempts to be arranged on this post or it is better to look for something another. If everything is right for you, then you should try to make sure that you meet all the requirements of the company. To do this, it is necessary to find out as much as possible about the organization itself, as well as its business activity, volumes of production and sales, and at the same time about the main technical features.

Take the matter of your own employmentshould be taken very seriously. It is important to learn in advance as much information as possible about the company you want to work in, as well as directly about the desired position. This requires careful study of the job description for the chosen specialty. The standard form of this document for most professions is freely available, so anyone who wishes can always be acquainted with it if necessary. The more seriously you are prepared, the higher your chances of getting what you want. And let the work give you only pleasant emotions!