Nomenclature is the basis of office work in the enterprise

Nomenclature is a systematized listcertain names of cases that were entered into the business of the enterprise, with mandatory indication of the periods of their preservation. It is issued in an approved form.

Adjacent site of work with drawing upThe nomenclature is an archive that, in order to qualitatively complete the necessary documents, carries out control and provides the required practical and methodical assistance to the office work of the organization when drafting the nomenclature. Responsibility for compiling it is the documentation service of the enterprise.

The nomenclature of affairs of the organization is a base forthe preparation of inventories of cases of different shelf life, as well as one of the main documents in the office work. And the archive is used for accounting of temporarily stored cases. Nomenclature consolidates the systematization of cases, used in the formation of the card index scheme for all executable documents.

In the proceedings, several types are usednomenclature. This is typical, individual and exemplary for each particular organization. Thus, the standard nomenclature establishes the structure of cases that are initiated in the work of similar organizations. It has the status of a normative document.

But an exemplary nomenclature is an establishedthe composition of cases of an approximate nature, which are established in the business of enterprises subject to its operation, with indispensable indices. The status of this type of document is recommendatory.

The totality of typical and exemplary nomenclatures is individual.

The structure of these documents is presentedheadings of cases envisaged for establishment in the office work of the enterprise and specified in the light of the organization's orientation. And the period of storage of cases, approved by an exemplary or standard nomenclature, is transferred to the individual in an unchanged form.

Nomenclature is a document drawn up byapproved form on the basis of the corresponding nomenclatures of units, which are developed in a typical form, are coordinated with the archivist and signed without fail by the heads of these units. This document is issued on the letterhead of the company.

The nomenclature of affairs of accounts department is thatpart of the general nomenclature, which is subject to approval by the enterprise manager. The document in question is being formed during the last quarter of this year.

And the nomenclature of cases coordinated with the archivistis subject to specification at the very end of each year with mandatory approval of the changes introduced by the enterprise manager. It is put into effect on the first of January next year.

The nomenclature is subject to compilation on the basis ofstudying the content and composition of documents that take place in the activities of the enterprise. When drafting it, it is necessary to be guided by the statute of the company or the charter, the relevant provisions on its structural divisions, the nomenclature of the previous year, the staffing table, standard and departmental documents, with mandatory indication of the terms of their storage.