How to draw up an act: design, samples

In this article we will talk about the acts. Readers will become better acquainted with these documents, with their purpose. They will learn how to draw up an act correctly. They are also offered samples of filling the main business papers.

Historical facts

The term "act" originated from the Latin word combination actum est, which translates as "perfectly". It was used in documents of Ancient Rome and medieval Europe.

In Russian, the term appeared in the XVIII century. At this time acts were considered documents (business, legislative), which differed from narrative sources. The concept of an act, as a treaty document, was formed at the beginning of the twentieth century.

Form, content, execution of acts in Europeestablished a diplomat that appeared in the eighteenth century. Currently, this paper and other documents are being studied by office work. This science can accurately answer the question of how to draw up an act correctly.

Appointment

In every organization there may be a needin fixing certain events, facts that establish the real state of affairs. This goal is pursued in the preparation of acts that have a certain significance in the work of any institution.

In other words, the acts are intendeddocument various situations for giving them officiality. They contain information about the implementation of various activities, tasks, assignments. Acts refer to reference and analytical business papers.

There is a wide variety of materials: Acts of completed work (services rendered), Inspection reports, Acceptance documents, Inspection documents, Acts of technical documentation (sample documents are discussed below).

These business papers are compiled by severalofficials or a commission. Forms of some acts are established by law, for others there are strict rules of filling, which must be observed when compiling all materials. Part of the acts is made in an arbitrary form, but for the majority there are certain forms. How to draw up an act correctly?

General rules of registration

In order to complete the document, we recommenduse the samples. Acts differ in the purpose of the document. However, there are uniform requirements for filling. They must be adhered to when designing any material. General rules for completing acts:

In the registration of business papers is often involvedseveral authorized persons, commissions are drawn up from a certain number of people. This is very convenient when carrying out inventory activities, inspection inspection, inspection.
Acts are issued on certain forms with a mandatory list of requisites (a sample for convenience is given below).
Specify the name of the document.
It is required to specify the date, registration number, place of drawing up.
In each document the basis for the conclusion of the document is given.
In each business paper the members of the commission, its chairman are listed, all necessary personal data are indicated.
The material in the document should be broken down into paragraphs or paragraphs. Tables should be provided. The text must end with conclusions and suggestions.
The document is made in several copies, according to the number of interested parties.
Business paper is signed by all present persons in a certain sequence.
The document should be read by all persons, organizations whose activities affect the document.
Some business papers must be approved by the head of the organization, which is fixed by the regulatory legislation of the Russian Federation.

The act of the executed works (the rendered services)

Business paper is concluded between legal entities and individuals on the basis of work or services. It confirms their acceptance by the customer and serves as the basis for payment.

The material must be made on a specificform and meet the requirements of Art. № 402 FZ of the Russian Federation, which is a little. Making business paper is easy. How correctly to make "the Certificate of the executed works (the rendered services)"? The materials must contain the requisites:

Name of the organization;
the exact name of the documents;
date, number, place of compilation;
requisites of customers and executors;
the exact description of works, services with their cost;
transfer of all present persons with indication of necessary details;
seal, signatures of all the above-mentioned persons, decryption of signatures, indication of personal data that is required for identification of a person.

Inspection report

The purpose of this document is to assess the state ofThe real estate, the description of all damages and defects. It consists in such cases: when selling real estate, when renting, when calculating damage, etc. The material is prepared on a certain form (the sample is considered below). How correctly to draw up the "Inspection report"? Documents should include the following information:

name of organizations;
the name of the documents;
date, number, place of compilation;
type of property;
the reason for the inspection;
exact addresses;
general data on real estate;
general characteristics of real estate, defects, damages;
parties to the treaty, commission members, witnesses;
signatures of all persons present, seals.

Acceptance of documents

Business paper confirms the fact of transfer tothe organization of certain documents from one legal entity to another. It consists in the dismissal, in the case of transfer, etc. The material is completed on certain forms in several copies. How correctly to make "the Act of reception-transfer of documents"? Business papers include the requisites:

name of organizations;
the name of the documents;
date, number, place of compilation;
number of copies, type;
requisites of legal entities;
signatures, and seals.

How to draw up the Act of Acceptance and Transfer of Documents

Checking act

The final document of the verification activitiesis considered an "act of verification." It has a strictly fixed form, the order of filling. Forms of verification acts are considered in Art. No. 294 of the Federal Law of the Russian Federation. The document is disputed through an administrative claim. How to make an "Act of Verification" correctly?

The document is concluded by a special commission. You may need to stamp the approval of the head of the organization. The basis for the audit is the regulatory acts. The main requisites for drafting business papers are as follows:

Name of the organization;
the name of the documents;
date, number, place of compilation;
members of the commission, their personal data;
documents that served as the basis for verification;
conclusions and proposals of the commission;
signature and seal.

Acceptance-transfer act

Business papers are concluded between physical andlegal entities. These are documents that are drawn up for solving quantitative, price, quality problems. Documents are made in any form in several copies. However, when filling out business documents, there are some requirements. How correctly to make "the Act of reception-transfer of documents"? There are requisites required to fill in the materials:

name of organizations;
the name of the documents;
date, number, place of compilation;
personal information about the representatives of organizations;
The reasons for signing the document.

Act of the Technical Commission

The results of some activities,Surveys, inspections are completed with the preparation of final documents. One of them is the "Act of the Technical Commission". It is filled in order to settle all disputes.

Material is made on a certain form in several copies. How to draw up an "Act of Technical Commission" correctly? Business papers must include the requisites:

name of organizations;
the name of the documents;
requisites of customers;
date, number, place of compilation;
list of works or services;
list of members of the commission for the acceptance of works, their personal data or requisites;
the grounds under which work or services were performed;
stages of work;
spent money;
the opinions of the commission in which the work performed is evaluated, comments are given, the outcome of the event is summarized;
conclusions and offers;
signatures of members of the commission, the press.