How to draw up an act in accordance with the norms?

The act document drawn up by to confirm actions, events or established facts. He has an information-reference character. Let's consider further, how to draw up an act.

Classification

Depending on the content and value of the acts are divided into different types. They may be:

On non-compliance with the rules of order and discipline in the enterprise.
On the refusal of the signature, certifying acquaintance with the order.
On the survey (on the condition of working conditions, fire safety, etc.).
About delivery / transfer-acceptance.
On testing systems, technologies, samples.
On inventory, revision.
On the liquidation of the organization.
On the investigation of accidents, accidents and so on.

Nuances

Acts are issued not by one person, but by several. This is due to the appointment and nature of the information and reference paper. Before how to draw up an act, it is necessary to find witnesses. Their presence during registration is necessary for the subsequent confirmation of the authenticity of the event. In addition, many acts are often the basis for making important decisions, which, in turn, can be challenged. If the court determines that the paper is framed with irregularities, it will not be accepted as evidence. In this case, the event described in it will be considered as an unhandled event. In some cases, before how to draw up an act, a special commission is created. Its composition is approved by the order of the head of the organization. To record certain events or information, special forms are used. Some acts are issued in an arbitrary form. The main thing is to use precise language to reflect those or other events.

General rules

As was said above, before how to draw up an act, a special commission may be convened. It is created, for example, when performing an inventory or for investigating an accident. If it is assumed that the acts will be periodically compiled for a specific line of business, a permanent commission may be formed at the enterprise. To capture events or information, unified forms are used, if they are provided for a particular situation. In other cases, company letterheads may be used.

How to draw up an act?

The paper is issued for a certainorder. Before drawing up an act, it is necessary to familiarize yourself with the requirements of GOST R 6.30-2003. In accordance with the standard as mandatory details are:

Business name.
The title of the document is actually the word "act".
Registration number and date.
Place of registration.
Title to the text.
Signatures.

If necessary, a stamp is placed on the paperapproval. Usually it is present on legislative acts, papers on acceptance of completed constructions and other objects, examination, writing off and so on. When selecting a heading for a text, it is necessary to write it down so that it is grammatically consistent with the name of the blank. You can use the preposition "o" or "about".

Specificity of the design

In some cases, how to draw up an act of transfer, tests are carried out. For example, this is relevant for the introduction of new equipment into production. In such cases, the text must indicate the period during which the object was tested. The date of compilation is the calendar number in which the paper is made out. At the beginning of the text the reasons for filling in the form are given. They may be references to a contract, order or other paper. The number and date of the original document are indicated. For example: "The basis: the order of the director of LLC" A "from 12.12.2012 №1" On the implementation of ... ". At the beginning of the text, the members of the commission are also listed, and its chairman is mentioned. In this case, not only the names, but also the positions of persons are indicated. Then, the facts that became the basis for drawing up this act are reflected. The text can end with conclusions or proposals of the commission. It is worth saying that the material is allowed to be presented not only in the form of a continuous text. In the acts often there are tables.

Number of copies

The act is made in such a way that it canget all interested persons. If necessary, at the end of the main text, the recipients to whom the copies will be sent are indicated. As a rule, their number is determined by the document-basis or the number of interested persons. In the form it will look like this:

It is made in 3 copies:

1 copy. - in JSC "A".
2 copies. - in LLC "B".
3 copies. - in case No. 01/12.

If there are annexes to the act, a note on them is made after the information on the number of copies and their recipients before the autographs of the persons participating in the compilation.

Signatures

The act must be signed by all memberscommission or persons involved in its design. They are indicated in the same order in which the names and positions of these subjects are listed at the beginning of the paper. If any of the participants have comments or he does not agree with the drafted act, next to his signature, such a person places an appropriate mark. The subject can express his own conclusions in a separate paper. Everybody gets acquainted with the act, whose interests it concerns. The signatures should be marked "familiarized". After that, autographs of all persons who read the contents of the paper are placed.

Statement

After drawing up some acts must becoordinated with the management of the organization. In accordance with the rules of procedure, the approval stamp is placed in the right corner from the top on the first sheet. He can look like this:

I approve.

Director of JSC "A"

Ivanov II

12/12/2012

How to draw up an act of acceptance-transfer?

Quite often such a paper accompanies the fact of registration of the acquisition. Its key task is to verify the quality of the property. How to draw up an act of transfer? In general, all the rules mentioned above apply to this paper. It indicates:

Date, place of registration and title of the document.
Information about the subjects involved in the procedure. Here, in particular, indicate the full name, passport data, contact information, address.
Requisites of the contract-grounds.
List of objects.
Information about the state of the property. Before how to draw up an act of acceptance, it is advisable to make sure of the proper qualityobjects. If defects are found during the registration, information about them must be indicated in the paper. A similar action should be taken and before, how to draw up a certificate of work performed. In this case, the compliance of the actual volume with the agreement stipulated in the agreement is additionally assessed.
Claims of the parties (if any).
The total value of the property.
Signatures of participants in the transaction.
Printing company.

Legislative technology

To draft a legal act, you need to know the special rules. The law, for example, officially expresses the state's will. To ensure unambiguous, accurate and understandable interpretation, strictly defined unified forms have been developed, formal requisites and structural elements are envisaged. Mandatory components indicate the official nature, legal force of the document. They also allow to determine the body that issued the law, the date of adoption.

Header

Before draw up a legal act, you must select its name. The title is a formal external props. It reflects the subject of regulation and largely determines the scope of the act. The title acts as the initial element that allows the user to familiarize themselves with the content. It is an important tool for systematization and accounting. The headline is not of a normative nature. It has an orienting value for the user. In some cases, the title promotes the correct interpretation of certain provisions, since it clearly indicates the scope of the act.

Preamble

The subject that needs to be draft a statuteshould create the necessary conditions forform a clear idea of the content of paper from the user. To do this, a preamble is created - an introduction. It is not divided into articles. The preamble defines the tasks and objectives of the act, characterizes the conditions that have become prerequisites for its compilation. In the introduction, all provisions are united by one idea, a political basis and a goal orientation. The preamble allows deeper and fuller understanding of the need and significance of the act, focuses on the most pressing regulatory issues, mobilizes all performers to adhere to the regulations. Particularly important is the introduction to laws directly addressed to citizens, a wide range of organizations, public associations.

Peculiarities of registration of papers on railway transport

Railway workers often draw up a verification report state of the wagons. This need may be due to various reasons. For example, if there is damage to cargo, leaks, etc. Before how to draw up an act, perform a technical condition audit. It is carried out on the day the defect is detected. The act must indicate the cause of the malfunction, its nature and origin. The paper is signed by the workers who participated in the examination. The check is carried out by the depot master or other person authorized by him, as well as the station employee appointed by the head. The act is made in two copies.

Labor legislation

At each enterprise, the manager had toto deal with the facts of violations by staff members of the rules of order and discipline. In such situations, appropriate acts are issued, which serve as the basis for imposition of disciplinary penalties. The clearance of such papers is usually handled by cadres or department heads. Legislation does not establish unified forms of acts on violations of discipline. Nevertheless, there is a certain practice of their preparation. As in other cases, the act must contain information about:

Place, date, time of registration. If the act needs to be drawn up regarding absenteeism or delay, the time is indicated to the nearest minute.
The subject making out the paper. Here you specify the name, title.
Persons acting as witnesses.
Violation committed by an employee.
Explanations given to the guilty. They should be written down verbatim.

At the end of the act, the signatures of those who participated in it aredesign. The perpetrator must also sign, thus verifying the fact of familiarization with the paper. In some cases, the guilty employee refuses to certify the act. A corresponding note is made about this. Typically, for the registration of violations using company letterheads with a unified text. For accidents at work, a uniform form is intended. Refusal to draw up an act on violation of discipline is not prosecuted by law,if the actions of the perpetrator did not cause damage to property or health and the lives of others. However, as practice shows, management is interested in the timely detection and suppression of bad faith employees.

Internal office work

When drawing up local regulationsresponsible persons should be guided by the state standard. In particular, we are talking about GOST R 6.30-2003. In accordance with the standard, a form is used that contains:

Name of the enterprise.
Title of the document. They may be position, instruction, order, etc.
Registration number.
Date of preparation.

Numbering is carried out from the second page. The figures are centered at the top. When drawing up a local act, one should adhere to the generally accepted structure. It, as a rule, contains three parts: general, basic and final. According to paragraph 4.7 of the Methodological Recommendations, the organizational and administrative acts that regulate the activities of the enterprise include sections, paragraphs, sub-paragraphs.

Conclusion

In practice, a variety of types of acts are used. Each category has its own purpose, specificity, scope of distribution. However, state standards provide for general rules applicable to all acts without exception. In particular, it is a question of the presence of mandatory details, such as the name of the organization, the time of registration of the paper, the full name, position and signatures of the responsible persons, the text. Additional elements, such as the approval / approval stamp, the preamble, the general part, etc., are included in the act, depending on its purpose. The information can be entered into the form by hand or typed on the computer. In unified forms there are lines and their names. Some forms of the enterprise can develop independently. However, while their appearance must comply with the standards and include all the required details. Texts of documents should be understandable for perception. The notes and corrections are not allowed in the papers. Electronic forms of acts are filled in according to general rules. The only exception is for signature and printing. Electronic documents use digital elements. The act, drawn up with violations of the requirements of the legislation (there is no signature, the name of the enterprise, information about the official responsible for registration, etc.), is invalid. Accordingly, it can not be used as confirmation of certain events or information.